Events Manager, Administrative Unit, Global Counterterrorism Forum (GCTF)

The Asser Institute invites applications for:

Events Manager, Administrative Unit, Global Counterterrorism Forum (GCTF)
Starting date: 1 May 2023
Location: The Hague, the Netherlands
Appointment: 1 FTE = 38 hours
Salary: In accordance with the Collective Labour Agreement for Dutch Universities (Scale 9) dependent on education and relevant working experience.

Position Summary
We are seeking an Events Manager with a can-do attitude who will be responsible for the seamless delivery of multiple activities of differing levels of complexity for mainly international stakeholders. The individual will be highly proficient in written and spoken English and have superior organizational, intercultural and interpersonal skills, as well as being capable of multitasking and working under pressure.

The Events Manager reports to the Head of Unit of the GCTF Administrative Unit and works closely with all other members of the team, specially the Program Manager for each event. The individual must be able to work independently and proactively in certain tasks, while in other tasks act as an active and flexible team member. The Events Manager is willing and able to work irregular hours, including weekend days, when required and to undertake  travel abroad (*international travel conditions permitting).

Tasks and Responsibilities
Preparing, planning, organizing, delivering and following-up on GCTF-hosted activities (e.g., plenary, expert and coordination meetings, workshops, consultations) abroad, in the Netherlands or virtually. Tasks include, but are not limited to venue identification; registration processes; preparation of correspondence related to the event (invitations and logistical arrangements), ongoing communication with participants, stakeholders and service providers; arranging logistical aspects such as transportation, catering, security, interpretation and accommodation;  note taking.

  1. Information management—creating, maintaining and updating relevant files and documents, including guidelines and other procedural documents.
  2. Building and maintaining relationships with colleagues across the GCTF community and at all levels.
  3. Organizing and attending hospitality events related to GCTF-hosted activities.
  4. Contributing to communications and outreach materials.
  5. Performing other job-related duties as assigned .
  6. All employees provide back up for one another.
  7. Representing the GCTF Administrative Unit when appropriate.

Requirements
Experience

  • A relevant Bachelor’s Degree or equivalent
  • At least three (3) years of recent, demonstrable event management in an international environment—experience organizing and delivering on-site events and virtual events is a must.
  • Experience in working in a multi-cultural and multilateral environment
  • Competent working in a deadline-driven, fast-paced environment

Skills/Competencies

  • Strong planning, organizational, time management, and negotiating skills
  • Critical thinking, active listening, good judgement, a problem solver
  • Interpersonal skills
  • Excellent written and verbal communication skills (English). Proficiency in other languages (particularly French and/or Arabic) is a distinct advantage
  • Drafting, writing, editing and proofreading skills
  • Collaborative and supportive approach to teamwork as well as an ability to work independently with minimal supervision
  • Intercultural effectiveness
  • Flexible, ability to multitask
  • Ability to keep calm under pressure
  • Capacity to find creative solutions to any challenges that may arise
  • High level of integrity
  • Able to travel internationally to run events
  • Willing to work the required hours to deliver an event in a diversity of locations worldwide
  • Proficient in the MS Office environment as well as the use of various on-line platforms

The position will be for an initial period of two (2) years with the possibility of extension. The University of Amsterdam/T.M.C. Asser Instituut is the formal employer of all GCTF Administrative Unit staff. The salary and benefits are in accordance with the employment conditions of the Collective Labour agreement for Dutch Universities and the Institute.

Contact details
For more information about this vacancy, please contact us via e-mail adminunit@thegctf.org. Interested candidates who are eligible to live and work in the Netherlands are requested to submit their curriculum vitae and motivation letter in English (by email only) to the T.M.C. Asser Instituut, att. Julien Simon (Head of Operations & special Projects), po@asser.nl, mentioning “GCTF Events Manager” in the subject line. All genders are encouraged to apply.

The deadline to submit applications is 20 March 2023 (12.00 hours CET). Selected candidates may be asked to complete a timed written assignment. Interviews will follow shortly thereafter. The successful candidate will begin as soon as possible.

While we appreciate all expressions of interest, only short-listed applicants will be contacted. Employment agencies should not submit applications.