Events Manager, Administrative Unit, Global Counterterrorism Forum (GCTF)


Starting date:
1 May 2021 (or earlier)

Location: The Hague, the Netherlands

Appointment: 1 FTE = 38 hours

Salary: In accordance with the Collective Labour Agreement for Dutch Universities (Scale 8/9) dependent on education and relevant experience.

Position Summary
We are seeking an Events Manager with a can-do attitude who will be responsible for the seamless delivery of multiple activities of differing levels of complexity for a variety of national and international stakeholders. The individual will be highly proficient in written and spoken English and have superior organizational, intercultural and interpersonal skills.

The Events Manager reports to the Head of Unit of the GCTF Administrative Unit and works closely with all other members of the team. The individual must be willing and able to work irregular hours when required and to undertake regular travel abroad (*international travel conditions permitting).

The position will be for an initial period of two (2) years with the possibility of extension. The University of Amsterdam/T.M.C. Asser Instituut is the formal employer of all GCTF Administrative Unit staff. The salary and benefits are in accordance with the employment conditions of the Collective Labour agreement for Dutch Universities and the Institute.

Tasks and Responsibilities

  1. Preparing, planning, organizing, delivering, following-up and reporting on GCTF-hosted activities (e.g., plenary, expert and coordination meetings, workshops, consultations) abroad and in the Netherlands. Tasks include, but are not limited to venue identification; registration processes; ongoing communication with participants; arranging logistical aspects such as transportation, catering, security, interpretation and accommodation; occasional note taking; and, maintaining correct financial records.
  2. Information management—creating, maintaining and updating relevant files and documents.
  3. Building and maintaining relationships with colleagues across the GCTF community and interacting with service providers (travel agencies, interpreters, caterers, etc.).
  4. Organizing and attending hospitality events related to GCTF-hosted activities.
  5. Contributing to communications and outreach materials.
  6. Performing other job-related duties as assigned with the required degree of flexibility.
  7. All employees provide back up for one another.
  8. Represent the GCTF Administrative Unit.

Requirements
Experience

  • A Bachelor’s Degree or equivalent
  • At least three (3) years of recent, demonstrable event management and/or coordination experience, preferably in an international environment—experience organizing and delivering virtual events is an asset
  • Experience representing an organization at high-level, multilateral events
  • Competent working in a deadline-driven, fast-paced environment

Skills/Competencies

  • Strong planning, organizational, time management, and negotiating skills
  • Critical thinking, active listening, good judgement, a problem solver
  • Interpersonal skills
  • Collaborative and supportive approach to teamwork as well as an ability to work independently with minimal supervision
  • Intercultural effectiveness
  • Flexible, ability to multitask, perform under pressure, high level of integrity
  • Excellent written and verbal communication skills (English). Proficiency in other languages (particularly French and/or Arabic) is a distinct advantage
  • Able to travel internationally to run events (*when conditions permit)
  • Willing to work the required hours to deliver an event in a diversity of locations worldwide
  • Proficient in the MS Office environment

Contact details
For more information about this vacancy, please contact Miriam van Nie, Head of Unit, GCTF Administrative Unit at M.van.Nie@thegctf.org. Interested candidates who are eligible to live and work in the Netherlands are requested to submit their curriculum vitae and motivation letter in English (by email only) to the T.M.C. Asser Instituut, att. Julien Simon, j.simon@asser.nl, mentioning “GCTF Events Manager” in the subject line. The deadline to submit applications is 12 March 2021 by 12.00 noon CET. Interviews will take place shortly thereafter. The successful candidate will begin at the latest on 1 May 2021.

While we appreciate all expressions of interest, only short-listed applicants will be contacted. Employment agencies should not submit applications.